Review the purchasing terms governing purchase orders issued by INNOVA Aviation Solutions Corp, including supplier requirements, documentation, traceability, quality, delivery and regulatory compliance.
INNOVA Aviation Solutions Corp – Purchasing Terms and Conditions
INNOVA Aviation Solutions Corp is the Buyer (INNOVA). The party supplying products or services is the Supplier. The Supplier shall acknowledge the purchase order (PO), including these terms, in writing and identify any exceptions before starting work or shipping. INNOVA objects to additional or conflicting Supplier terms unless expressly accepted in writing by its authorized representative.
The PO shall identify the required products or services, part numbers, quantities, condition, applicable technical data and revision status, documentation, delivery requirements and any special approvals. The Supplier shall resolve unclear or conflicting requirements with INNOVA before performance. Changes, substitutions, alternate parts, repairs or deviations require prior written authorization. Specific terms expressly agreed in the PO take precedence over these general terms.
Prices, currency and payment terms shall be as agreed in the PO. Additional charges require prior written approval. Invoices shall identify the PO number, applicable line items, quantities and agreed prices. Payment does not constitute technical acceptance of the products or services or waive the right to report subsequently discovered nonconformities.
The Supplier shall meet the delivery or shipment milestone stated in the PO and promptly advise INNOVA of any anticipated delay, its cause and the revised date. Shipping terms, destination and freight responsibility shall be as stated in the PO. Partial shipments and changes to the agreed shipping method require prior written approval. Packing lists shall identify the PO, part numbers and quantities.
Products shall match the condition expressly ordered and shall be accurately identified by part number, manufacturer, serial number and lot or batch number, as applicable. The Supplier shall disclose known damage, discrepancies, missing identification or other limitations before shipment. Unserviceable or as removed material may be supplied only when expressly ordered in that condition and shall be clearly identified accordingly.
Each shipment shall include the documents specified in the PO, such as a Supplier or manufacturer Certificate of Conformity, FAA Form 8130-3, EASA Form 1, test reports and traceability records, as applicable. Documents shall be legible, authentic and traceable to the delivered items. A component manufacturer certificate shall not replace a specifically requested OEM certificate without INNOVA’s prior written acceptance.
The Supplier shall maintain controls appropriate to the supplied products or services and use competent personnel, including required qualifications and authorizations. Certification or accreditation to a particular quality standard is required only when specified in the PO or separately agreed. Customer-designated or approved sources shall be used when required. Required approvals of methods, equipment, products or release activities shall be obtained before use or shipment.
The Supplier shall ensure that personnel performing work related to products or services supplied to INNOVA are aware of:
a) Their contribution to product or service conformity, including compliance with applicable purchase order, technical and quality requirements;
b) Their contribution to product safety, including preserving product integrity and promptly reporting conditions that may compromise safety; and
c) The importance of ethical behavior, including accurate documentation, truthful representation of condition and traceability, and preventing falsification or concealment of nonconformities.
The Supplier shall communicate these requirements to relevant personnel, retain evidence of that communication and make it available to INNOVA upon request.
The Supplier shall implement controls to prevent the supply of counterfeit, suspected counterfeit, unapproved or suspected unapproved parts. Sources and supporting documentation shall be verified as appropriate to the product and risk. Suspect items shall be identified and segregated, and INNOVA shall be notified promptly if an affected item has been supplied or allocated to an INNOVA order. Such items shall not be shipped as conforming products.
Products shall be protected against damage, contamination, corrosion, foreign object debris and deterioration during handling, storage, packaging and shipment. ESD-sensitive items shall be handled and packaged using appropriate electrostatic protection. Shelf-life-controlled items shall show manufacture, cure and expiration dates, as applicable, and meet the remaining shelf life specified in the PO. Expired items require express written authorization before shipment.
The Supplier shall verify conformity before release and provide the required inspection, test and release records. Test methods, acceptance criteria, statistical techniques and related instructions shall comply with the PO where specified. INNOVA may inspect products and documentation upon receipt. Verification by INNOVA or its customer does not relieve the Supplier of responsibility for conformity or preclude subsequent rejection of a latent nonconformity.
The Supplier shall promptly notify INNOVA in writing of nonconforming products, processes or services affecting an order, including issues discovered after delivery. The notice shall identify affected part numbers, serial or lot numbers, PO references, quantities, the condition and available containment information. INNOVA’s written approval of the proposed disposition is required before shipment of nonconforming material. No concession shall be assumed from silence.
When requested, the Supplier shall provide containment, root cause analysis, corrective actions, responsible persons and completion dates within the deadline agreed with INNOVA, followed by evidence of effectiveness. For confirmed nonconforming supplies, the Supplier shall coordinate return authorization and the agreed replacement, correction or refund. Return instructions and associated costs shall be confirmed in writing before shipment.
The Supplier shall notify INNOVA before changes to products, processes, services, external providers or manufacturing locations that may affect conformity, safety, traceability or agreed requirements, and obtain INNOVA’s approval before implementing those changes for its orders. Applicable PO, customer and quality requirements, including relevant personnel awareness requirements, shall be communicated to sub-tier providers. The Supplier remains responsible for their supplied output.
The Supplier shall retain quality, inspection, release and traceability records relating to INNOVA orders for at least ten (10) years after delivery, or longer when required by the PO or applicable law. Records shall remain legible, protected and retrievable. Before destruction after the retention period, the Supplier shall notify INNOVA and allow a reasonable opportunity to request transfer. Disposal shall protect confidential information.
The Supplier shall provide INNOVA, its customers and applicable regulatory authorities access to relevant facilities and documented information at any level of the supply chain for verification of applicable requirements. Visits shall be coordinated where practicable, subject to applicable legal and security controls. The Supplier shall support required source inspection or verification activities specified in the PO and communicate relevant access requirements to sub-tier providers.
INNOVA will monitor product and documentation conformity, adherence to agreed delivery milestones and responsiveness using receiving, order and discrepancy records. Records will be reviewed at receipt and consolidated at least annually, or sooner when performance concerns arise. Suppliers are expected to meet every agreed order requirement. Identified concerns and required improvement actions will be communicated directly; continued poor performance may result in additional controls or suspension of approval.
The Supplier warrants that supplied products and services conform to the PO, stated condition, agreed specifications and supplied documentation. Any additional warranty period and its terms shall be stated in the PO or another written agreement. Material ordered as removed or unserviceable is not required to be serviceable, but shall conform to its agreed description and documentation. Remedies for a confirmed breach shall be agreed in writing, without limiting rights available under applicable law.
Each party shall comply with laws and regulations applicable to its performance. The Supplier shall provide accurate product classifications, country of origin and export documentation when applicable and requested. Required licenses and authorizations shall be obtained before a controlled transfer. The Supplier shall promptly disclose any restriction that may prevent lawful fulfillment of the order. Dangerous goods shall be classified, packaged, marked and documented as required for the agreed transport.
Nonpublic technical, commercial and customer information received from INNOVA shall be protected and used only to fulfill the order, unless disclosure is authorized or legally required. Cancellation, rescheduling and non-cancelable or non-returnable commitments shall be governed by the PO and any subsequent written agreement. The Supplier shall not impose new cancellation charges or restrictions without INNOVA’s written acceptance.
These terms and the PO are governed by the laws of the State of Florida, USA. Unless otherwise agreed in writing, disputes shall be submitted to the competent courts in Miami-Dade County, Florida. Order acknowledgments, exceptions, change requests and quality notifications shall be sent to the INNOVA purchasing representative identified on the PO. General contact: sales@innovaaviationcorp.com.